Marisol International Transportation & Logistics Blog

Exporting: Why Compliant AES Filing is Vital

Posted by Chelsea Mitchell on Jun 30, 2015 10:08:00 AM

Automated Export System (AES) filings are required on nearly every export shipment from the U.S. If AES is not filed timely, the shipment will be rolled and miss the intended vessel sailing, resulting in roll fees and per diem charges. Failure to comply with reporting requirements could also result in civil fines and/or criminal penalties. So what do exporters need to know about AES to ensure compliance?

AES 

The first step to export reporting compliance is to correctly classify your product.

The international Harmonized System (HS) serves as the foundation for the import and export classification systems used in the United States. U.S. exports are classified using Schedule B numbers, while imports are classified using the Harmonized Tariff Schedule of the United States (HTSUS).

Schedule B numbers are simply an extension of HS codes. HS codes are only 4 and 6 digit headings and subheadings. The Schedule B expands the scope to 10 digits, providing a detailed description for every commodity. Schedule B numbers are used by the U.S. Commerce Department, Census Bureau, and the Foreign Trade Division to collect and publish U.S. export statistics. 

So how do you know if you must file AES on your shipment?

If any line item is valued over $2,500, or if the commodity requires an export license, then AES must be filed on the shipment.

When must AES be filed?

AES must be filed prior to the documentation cut-off, which is determined by the sailing date. Usually, this is 24 hours prior to vessel departure. 

What fields are required when filing AES on an export shipment? 

  • United States Principal Party in Interest (USPPI) 
  • Employer Identification Number (EIN) or Dun and Bradstreet Number (DUNS)
  • Intermediate Consignee 
  • Final Consignee 
  • Freight Forwarder
  • Shipment Transportation Details (Carrier SCAC Code, Load Port, Port of Export, Discharge Port)
  • Equipment Details (Dry or Refrigerated - LCL, 20', 40', 40'HQ, 45')
  • Booking Number or Air WayBill Number 
  • Vessel Name and Voyage Number or Flight Details 
  • Mode of Transportation
  • Departure Date 
  • Origin State
  • Destination Country
  • Commodity Description
  • Schedule B Number (Classification of the Goods)
  • Value of the Goods
  • Gross Weight
  • Indicate whether the USPPI and Ultimate Consignee are related companies 
  • Indicate whether the commodity is hazardous 
  • Indicate whether the shipment requires an export license 

How is AES filed?

AES is filed electronically, either through the Automated Broker Interface (ABI) or the ACE (Automated Commercial Enviornment) Portal. Afterwards, the filer will receive an Internal Transaction Number (ITN) as confirmation of the AES filing. 

Freight forwarders typically submit AES on behalf of the exporter, however, the exporter is responsible for providing timely and accurate documentation. 

AES is a very important part to the export process and should not be overlooked. Marisol International provides product classification advice, AES filing services, and freight forwarding services. Contact us today to begin exporting. Or subscribe to our weekly industry newsletter here

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Topics: Exporting, AES

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